Instituto de Direito Global Code of Ethics and Conduct
I – Objective and Target Audience
This Code of Ethics and Conduct sets forth some of the essential values of the civil association Instituto de Direito Global (“IDGlobal”) regarding the work environment and relationships with and among Collaborators, with the aim of improving such relationships and guiding Collaborators at all hierarchical levels regarding minimum standards of conduct.
In addition to establishing basic guidelines to prevent potentially uncomfortable situations and to ensure healthy professional relationships, this Code of Ethics and Conduct seeks to publicize internal communication channels and mechanisms for remediation in the event of violations.
All administrators, directors, employees, service providers, interns, apprentices, and other collaborators of IDGlobal (“Collaborators”) are subject to the values, rules, and penalties described in this Code of Ethics and Conduct.
II – Values and Rules of Conduct
Respect and professionalism
All individuals must always be treated with dignity, respect, and professionalism, regardless of hierarchical position, gender identity, ethnicity, race, skin color, sexual orientation, age, religion or belief, disability or limitation (physical or cognitive), culture, origin, nationality or regional background, socioeconomic class, physical appearance, or other social markers of difference.
Differences in thoughts and opinions exist; however, they must not serve as a pretext or justification for situations involving offensive gestures, words, or behaviors that are embarrassing or that induce embarrassment, intimidation, disrespect, violence, or harassment, or that affect the physical or moral integrity of any person.
Collaborators must ensure that all interpersonal interactions are appropriate, responsible, and ethical, always in compliance with the principles set forth in this Code of Ethics and Conduct. Collaborators must be aware of the impact of their actions and of how such actions may affect themselves and those around them.
Professional comments and critiques must be made and received with respect, ethics, and professionalism. Offensive gestures, words, or behaviors that are embarrassing or that induce a situation of embarrassment, intimidation, disrespect, violence, or harassment, or that affect the physical or moral integrity of any person, are expressly prohibited.
The exposure of Collaborators to humiliating, degrading, embarrassing, or psychologically abusive situations, in a repetitive and prolonged manner during the performance of their duties, may be characterized as workplace harassment and will not be tolerated by IDGlobal.
In the absence of the express consent of the Collaborator to whom they are directed, personal comments, compliments, or criticisms should not be made when they are unrelated to the work performed by the Collaborator.
Persistent unwanted personal contact, through emotional or sexual advances, as well as the making of inappropriate invitations, flirting, gestures, or non-consensual verbal or physical approaches, may be characterized as sexual harassment and will not be tolerated by IDGlobal.
Sexual insinuations or coercive conduct carried out with the intent to obtain sexual advantage or favor in exchange for benefits, opportunities, advantages, or to avoid harm in the employment relationship may be characterized as the crime of sexual harassment1 and will not be tolerated by IDGlobal.
The use, possession, sale, distribution, production, transportation, or any form of facilitation of the acquisition or shipment of illicit drugs is not permitted on IDGlobal premises or during working hours and the performance of the Collaborator’s professional activities. Illicit drugs are defined as substances or products capable of causing dependence, as specified by law or listed in schedules periodically updated by the competent governmental authority, in accordance with the 2006 Brzilian Drug Law2.
The consumption of alcohol and other lawful intoxicating substances during working hours and the performance of professional activities is not permitted, except during official IDGlobal celebrations for individuals aged 18 (eighteen) years or older. In such cases, standards of civility, safety, and respect must be observed, and any form of coercion, insistence, or encouragement to consume is prohibited.
Collaborators are not permitted to report to work or perform their professional activities under the influence of alcohol or other intoxicating substances, whether lawful or unlawful.
IDGlobal values the physical, emotional, and psychological well-being of its Collaborators and encourages and promotes actions aimed at improving the work environment and preventing occupational illnesses and accidents, with the objective of preventing incidents, ensuring safety, and enhancing quality of life in the workplace.
Human Rights and the Protection of Children and Adolescents
IDGlobal repudiates any form of human rights violation, including child labor, forced labor, sexual exploitation, harassment, human trafficking, debt bondage, and any degrading practices. Any conduct involving violence, neglect, discrimination, exploitation, or abuse against children and adolescents in institutional activities, field visits, events, communication actions, or partnerships is strictly prohibited.
Child labor is not permitted, including the prohibition of night work, hazardous or unhealthy work by individuals under 18 (eighteen) years of age, and any form of work by individuals under 16 (sixteen) years of age, except in the condition of apprentice, starting at 14 (fourteen) years of age.
Diversity, equity and inclusion
We support and value all dimensions of diversity, such as gender identiy, ethnicity, race, skin tone, sexual orientation, religious faith or creed, physical or cognitive capacity, culture, descent, nationality, regionality, social-economic status, among others.
IDGlobal seeks to ensure that none of its Collaborators are harmed or subjected to unfavorable treatment on the basis of gender identity, ethnicity, race, skin color, sexual orientation, age, religion or belief, physical or cognitive disability, origin, nationality or regional background, socioeconomic class, or other social markers of difference.
Any form of discrimination or manifestation of prejudice, such as racism, sexism, transphobia, lesbophobia, or homophobia, is expressly prohibited.
Discrimination against any person on the grounds of race, color, ethnicity, religion, or national origin, as well as on the basis of sexual orientation or gender identity (including transphobia, homophobia, lesbophobia, biphobia, etc.), in addition to violating this Code of Ethics, may be characterized as the crime of racism3 and will not be tolerated by IDGlobal.
Any reports concerning situations of discrimination on the grounds of race, color, ethnicity, religion, national origin, sexual orientation, or gender identity must be submitted to the Institute’s Administrative Board via the email address ouvidoria@idglobal.org.br, for investigation by an external consultancy through a confidential process, respecting the privacy of the reporting party and the right to due process and full defense of the reported party.
IDGlobal seeks to (i) develop equal opportunities for all individuals at all levels of hierarchy; (ii) continuously enhance representativeness and conditions of access, retention, promotion, and mobility within IDGlobal; and (iii) develop policies, activities, and projects aimed at valuing and promoting equity, diversity, and inclusion.
Relationships, Family Ties, and Conflicts of Interest
Relationships between Collaborators are not prohibited, except where there is a hierarchical relationship between the individuals involved, and the parties are free to disclose the relationship or not. However, in order to avoid conflicts of interest, if the Collaborators involved have or come to have roles in joint projects, the Board of Directors must be immediately informed so that appropriate measures may be taken, as applicable, to prevent violations of the Code of Ethics and Conduct, with confidentiality of the information ensured.
Any practice of favoritism arising from family ties or close personal relationships by IDGlobal Collaborators is not permitted.
All Collaborators must, in the performance of their activities, avoid situations in which their personal interests conflict with those of IDGlobal and, when such situations are identified, must report them to the Board of Directors. Situations of conflict of interest include, among others:
- using one’s position at IDGlobal to influence decisions that may favor personal interests or those of third parties, to the detriment of IDGlobal’s interests;
- receiving any type of remuneration, directly or indirectly, from third parties that have commercial relationships with IDGlobal, including suppliers and competitors;
- holding, directly or indirectly, equity interests or other interests in companies or organizations that may benefit from potential commercial relationships with IDGlobal;
- using privileged or confidential information obtained in the course of professional activities for personal benefit or for the benefit of third parties, even if such use does not result in harm to IDGlobal;
- using IDGlobal’s resources or infrastructure to serve private interests, except in cases authorized by the Board of Directors, such as the use of rooms for personal training courses, the consumption of alcoholic beverages, or internal social gatherings, with the use of illicit drugs expressly prohibited.
Collaborators must declare potential conflicts of interest whenever identified, including those involving partners, donors, suppliers, consultants, and service providers. IDGlobal also adopts controls to prevent money laundering and the financing of terrorism, including risk-proportionate due diligence and an obligation to internally report indications, inconsistencies, or suspicious transactions.
Confidentiality and Information Security
Collaborators must maintain confidentiality regarding information, data, documents, methods, preliminary results, databases, field records, interviews, images, diagnoses, reports, drafts, memoranda, opinions, as well as any strategic information related to research, projects, and other activities carried out within the scope of IDGlobal, regardless of format (physical or digital). This obligation also applies to information obtained through partners, donors, communities, and third parties in the context of the Institute’s activities. The duty of confidentiality remains in effect after the termination of the relationship with IDGlobal.
The disclosure, sharing, reproduction, or publication of any content related to IDGlobal’s activities, including on social media, events, interviews, articles, presentations, and institutional materials, prior to official publication by the Institute, may only occur with the prior authorization of the responsible Board of Directors, in compliance with personal data protection rules, copyright laws, and any applicable contractual confidentiality obligations.
Both emails and any other means adopted by IDGlobal for internal or external communication (“Communication Channels”) must be used exclusively for the benefit of IDGlobal. Any exchange of information carried out through the Communication Channels is property of IDGlobal and is intended exclusively for professional use.
IDGlobal may adopt security and audit measures in accordance with applicable legislation, including access logs and monitoring within legal limits.
Collaborators are prohibited from using email addresses or other forms of identification involving the name IDGlobal on social media or other forms of public communication, such as participation in discussion forums, blogs, or mailing lists that are not owned by IDGlobal and/or institutionally managed by IDGlobal, except where such use is for the purpose of informing one’s professional résumé or is part of IDGlobal’s institutional communication policies and has been previously authorized by the Board of Directors.
The internal or external dissemination of content of a sexist, racist, transphobic, homophobic, discriminatory, prejudiced, partisan (in the name of IDGlobal), illegal nature, or involving hate speech will not be tolerated.
Collaborators must safeguard the protection of sensitive information to which they have access, refraining from disclosing projects, plans, strategies, documents, or confidential information without proper authorization, and ensuring that non-public information circulates only through authorized and secure areas.
Collaborators are prohibited from disclosing to third parties any confidential information of IDGlobal, as well as any information that may cause harm to IDGlobal. Confidential information includes all information, data, or materials that have or may have commercial value or other utility in the activities carried out by IDGlobal.
All Collaborators, regardless of the nature of their engagement or hierarchical level, must become familiar with, understand, and sign the Confidentiality and Information Security Agreement, undertaking to fully comply with its provisions.
Personal Data Protection
The processing of Personal Data by IDGlobal shall observe the principles of purpose limitation, adequacy, necessity, transparency, security, and prevention, pursuant to Law No. 13,709/2018 (Brazilian General Data Protection Law – LGPD), and shall be carried out on an appropriate legal basis and always limited to what is strictly necessary for the performance of institutional activities.
When the processing involves Sensitive Personal Data (such as data concerning racial or ethnic origin, religious belief, political opinion, trade union membership, genetic data, biometric data, health data, or sexual life), enhanced safeguards of confidentiality, access control, and justification of necessity must be adopted, in accordance with the applicable legal grounds.
In the performance of their duties, IDGlobal Collaborators will have access to various personal data of partners, other Collaborators, or third parties, understood as any information relating to an identified or identifiable natural person (“Personal Data”). Such Personal Data are protected by professional secrecy4 and by the LGPD, and may only be accessed, used, processed, stored, reproduced, or shared when strictly necessary for the provision of services by IDGlobal and in accordance with the applicable legal basis, observing the rights of the Personal Data subject. In case of doubt, Collaborators must contact their immediate supervisor or send an email to ouvidoria@idglobal.org.br.
Collaborators may not share any Personal Data to which they have access in the performance of their duties with any third parties unrelated to IDGlobal or to the services provided.
In order to safeguard the protection of third parties’ Personal Data, Collaborators undertake to:
- keep all software and systems used to access IDGlobal information fully updated;
- not use easily guessable passwords or reuse passwords to access IDGlobal software;
- not share passwords granting access to IDGlobal systems or to one’s computer with any third party;
- not access IDGlobal software and other information systems on public or third-party computers, mobile phones, tablets, or other devices;
- not access unknown internet or Wi-Fi networks using IDGlobal computers or systems;
- not install any software or system on IDGlobal equipment without prior authorization from IDGlobal’s Information Technology (IT) team;
- keep personal mobile phones, computers, and other devices protected by passwords, considering that such devices may be used to process personal data of partners;
- not store work documents on personal computers and delete any such files immediately after use.
Collaborators must immediately inform IDGlobal’s IT team if they suspect cloning, hacking, theft, loss, or any unauthorized use of their computers, mobile phones, tablets, or other devices used to access IDGlobal’s Personal Data and confidential information.
Any security incident that may result in a relevant risk or harm to data subjects (including data leaks, loss, unauthorized access, or unauthorized disclosure of Personal Data) must be immediately reported to the Board of Directors and to the team responsible for analysis, containment, documentation, and adoption of the appropriate measures.
Use of Image and Institutional Communication
During field visits, community meetings, and external events, employees must observe respectful conduct, avoid undue exposure of individuals, and ensure prior alignment regarding records and communications, especially when involving Indigenous peoples, traditional communities, or individuals in situations of vulnerability.
The capture and dissemination of images, voice recordings, or testimonials of third parties without free and informed consent and without compliance with institutional policies is prohibited.
Collaborators authorize and grant IDGlobal, under the terms provided in the respective employment contract or equivalent instrument, the right to use their image, voice, and name in institutional records (photos, videos, and graphic materials) for the purpose of communication and dissemination of the Institute’s activities, such as projects, reports, events, social media, website, and informational materials, always for institutional purposes and in compliance with privacy and personal data protection rules.
III – Integrity
IDGlobal does not tolerate fraud, bribery, kickbacks, facilitation payments, misappropriation of resources, falsification of documents, manipulation of financial reporting, or any other form of corruption, whether direct or indirect, including through third parties.
Any form of fraud, misappropriation of resources, document falsification, report tampering, improper financial reporting, manipulation of reimbursements, or deliberate omission of relevant information in IDGlobal activities, including projects funded by partners and donors, is prohibited.
The engagement and relationship with suppliers, consultants, partners, and service providers must observe criteria of integrity, reputation, and technical capacity, and risk-proportionate due diligence may be conducted, especially in higher-value engagements, field activities, or those involving contact with communities.
In addition to the conflict-of-interest rules set forth in this Code, it is prohibited to request, receive, promise, or offer gifts, undue advantages, excessive hospitality, or benefits that may compromise IDGlobal’s independence, impartiality, or institutional credibility.
All Collaborators must ensure the accuracy, completeness, and traceability of institutional records, including invoices, reports, contracts, attendance lists, results, and evidence of delivery. The creation or improper alteration of documents is prohibited.
IV – Compliance Procedures and Training
As part of IDGlobal’s ongoing commitment to ethical practices, all Collaborators must receive and read a copy of this Code of Ethics and Conduct, whether in physical or electronic form, and must certify, physically or electronically, through the Acknowledgment and Adherence Term contained in Annex I, that they: (i) have reviewed the Code of Ethics and Conduct; (ii) agree to comply with it; and (iii) agree to report to the Ethics Committee any potential violations of this Code.
In addition, IDGlobal will offer periodic ethics and conduct training programs to guide Collaborators on the requirements and obligations of this Code and applicable legislation. The Ethics Committee must maintain records of training participation.
V – Violations
Internal Communication and Reporting Channels
The body responsible for the oversight, enforcement, and interpretation of this Code is the Ethics Committee, composed of the President Director and the Administrative Director and, when necessary, an independent external consultancy, especially in cases involving harassment, discrimination, fraud, corruption, or serious violations.
In the event of a violation of any of its rules, the Ethics Committee must be contacted, either in person or via the email address ouvidoria@idglobal.org.br, a channel designated for receiving communications and reports. In all cases, the confidentiality of the communication or report shall be guaranteed, as well as the anonymity of the reporting party, should they so wish.
Any form of retaliation against individuals who, in good faith, submit communications or reports, participate in investigations, or assist internal inquiries is prohibited.
Reports that are proven to be false and made in bad faith may also result in internal measures.
Upon receipt of a communication or report, the Ethics Committee shall take the appropriate measures, which may range from warnings to termination, according to internal assessment and, where applicable, with the involvement of external consultancy.
VI – Relationship with Strategic Partners and Sponsors
Relationships with partners and funders shall always be governed by the preservation of IDGlobal’s scientific and strategic autonomy.
Undue interference by external partners in the management of IDGlobal projects shall not be permitted, nor shall any distortion of the values of diversity, inclusion, and the defense of human rights that guide IDGlobal.
All Collaborators have a duty to report any undue pressure to the Board of Directors for analysis and, where applicable, the adoption of appropriate measures. Furthermore, Collaborators must uphold in their relationships with strategic partners and funders the same ethical standards established in this Code.
Partnerships with another entity that contributes to the administrative structure and shared physical space used daily by IDGlobal are permitted and compliant with this Code. In such cases, integration with the partner will be greater than with others, without in any way altering the duties and obligations established in this Code of Ethics.
VII – Entry into Force
This version of the Code of Ethics and Conduct enters into force as of February 1, 2026.